The Vanilla Bean Café Exhibit
Venue: The Vanilla Bean Café, 450 Deerfield Rd, Pomfret, CT 06259
Title/Theme: Optional Vanilla Bean theme, other artworks will be accepted.
Exhibit Coordinator (EC): Julie Caprera, juliecaprera@aol.com, 774-230-6986
Eligibility: Art Guild members 18 years or older who are current with dues.
Deadline Date for Entry: When Full.
Drop Off/Hang Date & Time: Tuesday, April 29, 2025 2pm-3pm
Strike/Pick up Date & Time: Tuesday, May 27, 2025 10am-11am
Reception Date & Time: No Reception
Venue Commission & Management of Artwork Sales: none
Number of Artworks Allowed: Exhibit is limited to 50 pieces total, 2 pieces any size per artist. Contact EC if your piece is larger than 18×24 to check space availability. You may submit a 3rd artwork in case exhibit still has room. EC will reach out in that case. Vertical pieces are requested, they are easier to hang. No 3-D artwork due to the space limitations.
Acceptable Artwork sizes/types/ hanging system info: Artwork size should be between 5×5″ and 16×20″ and must be framed or 1.5-inch gallery wrap. Each piece needs to be properly wired and no sawtooth hangers. The hanging committee will determine if all artworks can be hung in the allocated space.
Labels: Print, complete and attach LABELS to bottom right back of each artwork. Do not attach labels to wire. If no computer access is available, labels may be requested from the Exhibit Coordinator. artwork-labels
Artwork Liability: The Venue and Art Guild are not responsible for loss or damage to any work of art.
Other Requirements: On arrival at venue, artists must sign in on their prospectus with the EC and complete the Master sheet, a record of all exhibited works, and a gallery card for each work entered into exhibit.
At pick-up, Artists or their designees must show an ID and sign out artworks on the prospectus.
Please note: Members who commit to enter one or more pieces in an exhibit agree to drop off their artwork within the time frames and at the location described in the prospectus/entry form. If a member is unable to do this personally, he/she should find someone to take the artwork for them or call the exhibit coordinator at least 24 hours in advance to discuss the possibility of another arrangement. If art is not present by the end of the drop off period, that member’s work will not be exhibited and the member forfeits any hanging fee.
Members who are unable to pick up their artwork within the scheduled pick-up period at the designated location should find someone to pick-up work for them or contact the exhibit coordinator at least 24 hours in advance to discuss the possibility of another arrangement.
Failure to meet either of the above obligations will result in a temporary ban from exhibiting. One infraction will result in a ban from exhibiting from the next show. Two infractions will result in a ban from the next two shows. More than two infractions will be discussed by the Board.